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Board & Committees
Meeting Schedules- Annual schedules for Board and committee meetings are established to promote attendance and participation.
- Formal agendas are prepared for meetings and working sessions to facilitate communication and efficiency
- Management Reports and Action Lists record activities accomplished and to be done within a time frame
Directors and Chair- Training and education are available to owners interested in serving as a Board or committee member
- Designated officer roles are clarified by job descriptions for each position so members can delineate functions and responsibilities
- Recommendations are offered to the Board on Mandatory, ad hoc and standing committees required to service the Association
- Support and information is supplied to the officers, directors and committee chair people to assist them in their duties
Agenda and Attachments- Timed agendas will include full financial reports, work orders, maintenance requests, committee reports correspondence, new and unfinished business
- Attachments will include invoices, letters, contract proposals, supporting information, notices, articles and other relevant data
- Board packets will be delivered to the Directors well in advance of the meeting
Documents and Records- Files are established, both actual and virtual, to develop the database history of the actions of the Board and accomplishments of the Association
- Creations, maintenance and purging of files in compliance with Board direction and applicable rules
- Records and copies of documents are available to owners at reasonable times and subject to the procedures set by the Board
Member Orientation- New member owners will receive an information packet to acquaint them with the Association and fundamental guidelines of conduct with the Board and management
- Owners will be advised of changes in rules and regulations by written notices and special meetings held for communication purposes
- Seminars and training sessions can be arranged for unique situations
Committee Assistance- Create committee to function at the discretion of the Board to assist the Association with specific activities and information
- Supporting materials and experienced advise is provided to committee members to enable them to be productive
- encourage membership on committee which often leads to qualified, dedicated leadership development
Community Events- Plan community events to foster communications among owners as well as a sense of participation
- Publish an annual calendar of social and civic activities to enhance the lifestyle available to an Association's membership
- Community events may involve charitable undertakings in concert with other organizations
- Assist in the development & distribution of newsletters
Pet Regulations- Review Villages ordinances that pertain to household pets and apply to Association owners
- Institute policies, procedures and disciplinary processed necessary to avoid ill-will between pet owners and those without pets
- Recommend uniform enforcement of pet restrictions and reasonable amendments to policies to assure they are well received by all owners
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